Note: This document should not be deemed as completely accurate. Information may change without this site being updated to reflect those changes or information may have been inadvertently moved or deleted during the conversion to html phase. The only version of Board Policy that can be deemed correct is the hard (paper) copy kept at the Edison Administration Building located at 3359 E. Midland Road, Bay City, MI 48706
Table of Contents – Click on the policy number to quick link to that section.
2000—GENERAL SCHOOL ADMINISTRATION
2020 Administrative Organization
2030
District Authority
2100 School Superintendent
2110 Superintendent Qualifications
2120 Duties of the Superintendent
Essential Duties
General Duties
2130 Recruitment (Cf. 5020)
2140 Superintendent Appointment
2150 Compensation and Benefits
2170 Professional Development Opportunities-Superintendent
2200 Consulting Activities (Cf. 5645)
2250 Superintendent Evaluation
2270 Resolution Regarding Employee Resignations
2400 Administrative Personnel (Central Office and Building Level)
SN For school management and supervisory personnel below District Superintendent level.
Compensation and Contracts
Qualifications and Duties
Recruitment
Assignment
Orientation
Supervision
Time Schedules
Temporary Administrators
Personnel
Travel Expense
2430 Administrator Evaluation (Cf. 2250, 5520)
2450 Non-Discrimination and Complaint Procedure (Cf. 5030, 8015)
2550 Handbooks and Other Publications
2560 Consultants (Cf. 1220)
2590 Professional Development Opportunities-Administrators (Cf. 2170, 5190)
2700 Policy Implementation
2750 Administrative Rules (Cf. 1570)
Staff Involvement
Community Involvement
Student Involvement
Rules Implementation
Rules Dissemination
Administration in Policy Absence
2760 Indemnification - Board Members and Others
2780 Administration of Medication by School Personnel (Cf. 8670)
Self-Administration/Self-Possession of Medications
Diabetic Emergencies
Management of Students with Asthma in the School Setting
Exercise Induced Asthma Attacks
School Staff Training
Storage and Access to Medications
Record Keeping of Medications
2790 School Safety Information Policy Implementation
Incidents to be Reported
Michigan Statewide Unsafe School Choice Policy
Community Meetings
2800 Records
2810 Public Review and Inspection of Records
Fees
Appeals
2850 Reports
Types
Dissemination
2020 Administrative Organization
The legal authority of the Board shall be transmitted through the Superintendent to other positions through an approved organizational structure.
The Superintendent shall be responsible for keeping the administrative structure of the District up-to-date as to the goals, curricula, instructional arrangements, and services change, and shall recommend revisions in the structure to the Board.
The Superintendent may reorganize lines of authority and revise the organizational chart subject to Board approval.
Approved: June 26, 2006
The Board recognizes that many of the subject topics found in this policy manual may be subject to negotiations under the Michigan Public Employment Relations Act. It is not the intent of the Board to, in any way, circumvent the negotiations process, but, rather, to establish direction and general and long-range operational procedures for the care and custody, establishment, maintenance, management and carrying on of the public schools and property of the District as authorized under current law.
Whenever the word “Superintendent” or “Principal” appears in these policies and rules, the words “or designated representative” shall be assumed to follow. The delegation of authority of administrative actions does not relieve the Superintendent of the responsibility of the actions of such designated representatives.
Approved: June 26, 2006
LEGAL REF: MCL 380.11a
The Superintendent shall be the chief administrative head of the District and shall have, under the direction of the Board, general supervision of all of the public schools and of all the personnel and various personnel departments of the District. The Superintendent is responsible for the management of the schools under Board policies and is accountable to the Board.
The Superintendent, at his/her discretion, may delegate to other school personnel the exercise of any powers and the discharge of any duties imposed upon the Superintendent by these policies or by vote of the Board. The delegation of power or duty, however, shall not relieve the Superintendent of responsibility for the action taken under such delegation.
Approved: June 26, 2006
2110 Superintendent Qualifications
The Superintendent shall have:
Earned at least a Master’s Degree from an approved institution of learning with graduate study in educational administration (although a Doctoral Degree is not required, work toward the degree is considered desirable),
Acquired at least three years of successful experience in teaching and in the administration of schools,
Established him/herself as an educational leader in the profession through active participation in a variety of areas, and
Be knowledgeable in the use of educational technology, both at the personal and professional levels.
Approved: June 26, 2006
LEGAL REF: MCL 380.1246
2120 Duties of the Superintendent
Essential Duties The essential duties and responsibilities of the Superintendent shall be to:
1. Serve as administrative head of the entire District and chief executive officer of the Board, in charge of both educational and business functions,
2. Attend all regular meetings of the Board, unless excused by the President of the Board, and keep the Board continually informed on the progress and condition of the schools,
3. Carry out policies and rules of the Board,
4. Initiate matters of educational policy and to make definite recommendations thereon,
5. Recommend the number and types of positions required to provide proper personnel for the operation of education programs,
6. Nominate for appointment, assignment, transfer, or termination and to define the duties of all personnel, subject to approval of the Board,
7. Recommend, in writing, the teachers necessary for the schools, and
8. Suspend a teacher or administrator for cause until the Board may consider the suspension.
General Duties The general duties of the Superintendent shall be to:
1. Administer the development and maintenance of a positive educational program designed to meet the needs of the community, to keep abreast of the best educational developments and to advise regarding changes in programs,
2. Supervise the preparation of the annual budget and to recommend it to the Board for consideration,
3. Advise and recommend in matters of business administration; to pass upon all proper requests for equipment and supplies, to point out possible economies and to supervise activities of the District,
4. Conduct a continuous study of the development and needs of the schools and to keep the public adequately informed concerning his/her findings,
5. Assure that District finances are credited with interest earned by tax money on deposit with the county Treasurer by executing written agreement with the county Treasurer,
6. Put into practice the educational policies of the Board,
7. Supervise and direct the work of the teachers and other employees of the Board,
8. Classify and control the promotion of students,
9. Recommend to the Board the best methods of arranging the courses of study,
10. Recommend to the Board the proper textbooks to be used,
11. Make written reports to the Board,
12. Make written reports to the state,
13. Assist the Board in matters pertaining to the general welfare of the District,
14. Perform other duties and discharge other responsibilities as the Board might direct that are pertinent and appropriate to the operation of the District.
Approved: June 26, 2006
LEGAL REF: MCL 380.653; 380.654; 380.1229; 380.1246
When a vacancy in the Superintendency occurs, the Board shall consider only those candidates who meet both state and local qualifications and who display the ability to carry out the duties of the Superintendent successfully.
The Board shall solicit applications from qualified members of the staff and may list the vacancy with placement offices at selected educational institutions in Michigan and in neighboring states. To facilitate the Superintendent search, the Board of Education may hire a consultant.
Applications for the Superintendency shall be screened, and those candidates who appear to be most promising shall be interviewed.
Approved: June 26, 2006
LEGAL REF: MCL 380.1246
2140 Superintendent Appointment Top
All contract offers of employment to, or continued employment of, the Superintendent shall be made by the Board contingent upon review of the contract by the Board’s legal counsel and subject to final approval by the Board.
The Superintendent will be offered a written contract not to exceed the number of years allowable by law. The Board shall not award tenure to the Superintendent in said position or in any other administrative position in the District.
The Superintendent’s contract shall be considered for renewal at a meeting prior to the April Board meeting. It is the responsibility of the Board President to see that the Superintendent’s contract is properly executed and signed. A copy of the contract shall be on file at the Board office. The contract shall contain a provision excluding the Superintendent from attaining tenure in the administrative position.
Approved: June 26, 2006
LEGAL REF: MCL 15.268(8f); 38.91; 380.1229; 380.1246
2150 Compensation and Benefits
Compensation and benefits of the Superintendent shall be determined annually by the Board and will be based on the Superintendent’s performance in relation to his/her ability to carry out the mission, goals, policies, and budget of the District.
Approved: June 26, 2006
LEGAL REF: MCL 380.1250
2170 Professional Development Opportunities-Superintendent
The Board shall offer the Superintendent encouragement and assistance for his/her professional development. The Board shall encourage him/her to attend educational conferences, seminars, workshops and other professional meetings, visit other school systems, and use other means to keep abreast of modern educational thought and practice.
Approved: June 26, 2006
LEGAL REF: MCL 380.1246(2); 380.1254; 380.1525; OAG, 1979-1980, No 5272, p 365 (February 24, 1978)
2200 Consulting Activities (Cf. 5645)
The Superintendent shall devote his/her time, skill, labor, and attention to the direction and supervision of the District, and shall not be engaged in any other business during the term of his/her employment. By agreement with the Board, the Superintendent may undertake, for remuneration, consultative work, speaking engagements, writing, lecturing, membership, and office in educational organizations, or other professional duties and obligations.
Approved: June 26, 2006
2250 Superintendent Evaluation
The Board shall evaluate the Superintendent, at least annually, using the criteria and an evaluation process mutually agreed upon by the Board and Superintendent. If mutual agreement cannot be reached, the Board shall proceed with the Superintendent’s evaluation using criteria that includes the District's attainment of the goals adopted by the Board, the Superintendent’s completion of personal job goals that have been established, the manner in which day-to-day operations of the District are handled, Board-Superintendent relations, staff and community relations, and the degree to which the Superintendent fulfills the responsibilities set forth in the job description and duties for that position. The criteria and process adopted by the Board should be communicated in advance to the Superintendent.
An appraisal instrument may be used by the Superintendent as a self-evaluation instrument prior to the Board’s summary evaluation. Such self-evaluation can be presented to the Board by the Superintendent at an evaluation meeting held as allowed under current law.
Prior to the summary evaluation meeting, individual Board members shall complete their evaluation of the Superintendent. The Board and Superintendent may meet in closed session, at the option of the Superintendent, for the summary evaluation. The Superintendent shall have an opportunity to respond to the Board’s summary evaluation either orally or in writing at the Superintendent’s discretion.
After the Superintendent’s summary evaluation has been prepared by the Board, the Board shall adopt, by vote, the summary evaluation at an open meeting. After the Board’s adoption, the Superintendent’s summary evaluation shall be made available as provided under current law.
The Superintendent’s summary evaluation and any rebuttal thereto shall be retained in the Superintendent’s personnel file as a matter of record. The evaluation procedure shall be on file at the District office.
Approved: June 26, 2006
LEGAL REF: MCL 15.268; 15.243(1) (m); OAG, 1977-1978, No 5262, p 338 (January 31, 1978); OAG, 1979-1980, No 5608, p 496 (December 17, 1979); OAG 1981-1982, No 6091, p711 (August 18, 1982); OAG, 1989-1990, No 6668, p 409 (November 28, 1990)
2270 Resolution Regarding Employee Resignations
The Board authorizes and directs the Superintendent, and his/her designee(s), to accept all employee resignations on behalf of the District. Those persons, whom the Superintendent may wish to designate as being authorized to accept resignations, shall be so notified in writing by the Superintendent. Upon acceptance, resignations shall be irrevocable. The Superintendent shall inform the Board of any resignations on a monthly basis.
Approved: June 26, 2006
LEGAL REF: MCL 38.111; 380.1131; 380.1231
2400 Administrative Personnel (Central Office and Building Level) Top
The Board shall employ such administrative personnel, as the needs of the District require.
Compensation Guides and Contracts
All administrative personnel shall be compensated for their services in conformity with an administrative salary as determined by the Board.
Qualifications and Duties
The Superintendent shall develop appropriate job descriptions for each administrative position in the District. Such documents shall be filed in the central office.
Recruitment and Selection of Administrators
The Board delegates to the Superintendent the authority to identify and recommend the appointment of qualified individuals to fill vacant administrative positions. Unless the Board can establish that the Superintendent has violated law, the policies of the Board, or the provisions of an applicable collective bargaining agreement in the selection of administrative candidates recommended for a contract, the Board should approve the Superintendent’s recommendations. Members of the Board shall not involve themselves, either personally or as a collective body, in the recruitment, interviewing, or selection process for any administrative position to be filled in the District other than the position of Superintendent of Schools.
Assignment
Assignment of administrative personnel shall be recommended by the Superintendent subject to review of the Board. Should a majority of the Board decide to override the decisions or recommendations of the Superintendent regarding administrative assignments within the District, the reasons therefore shall be transmitted to the Superintendent in writing.
Orientation
The Superintendent shall conduct an appropriate administrative orientation program designed to acquaint such personnel with the District, Board policies, duties and responsibilities and other such activities as time and the needs of the District require.
Supervision
The Superintendent shall be responsible for the supervision of all administrative personnel.
Time Schedules
Administrative time schedules and workloads will be dictated by the terms of the employment contract and by assigned responsibilities.
Temporary Administrators
The Superintendent and building Principals shall designate a staff member to serve as chief administrator of the District or building in his/her absence.
Personnel
The administrative staff shall fill only those positions authorized by the Board.
Travel Expense
Travel expense for administrative staff shall be provided in accordance with 3600.
Approved: June 26, 2006
LEGAL REF: MCL 38.91
2430 Administrative Evaluation (Cf. 2250, 5520) Top
All administrative personnel shall be evaluated in writing annually by the Superintendent. Board discussion of an administrator’s evaluation can be held in either a closed or open Board meeting as decided by the administrator. The administrator’s evaluation shall be made available to those authorized by law when so requested.
Approved: June 26, 2006
LEGAL REF: MCL 15.231-244; 15.268; 380.1229
2450 Non-Discrimination and Complaint Procedure (Cf. 5030, 8015)
The District will not discriminate against any person based on sex, race, color, national origin, religion, height, weight, marital status, handicap, age, or disability. The Board reaffirms its long-standing policy of compliance with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C. §§ 2000e, et seq.; Title IX of the Educational Amendments of 1972, 20 U.S.C. §§ 1681, et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; The Persons with Disabilities Civil Rights Act, MCL §§ 37.1101, et seq.; and The Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, et seq.
The administrator in charge of Special Education is appointed the Civil Rights Coordinator regarding complaints of disability/handicap discrimination involving educational services, programs and activities. The Superintendent is appointed the Civil Rights Coordinator regarding discrimination complaints made by students (grades Pre-K through 12) and/or their parent(s)/guardian(s), and involving sex, race, color, national origin, religion, height, weight, age, or marital status. The Superintendent is appointed the Civil Rights Coordinator regarding all other complaints of discrimination. In the event the complaint is against the Superintendent of Schools, the Vice-President of the Board of Education is appointed the Civil Rights Coordinator.
Inquiries or complaints by students and/or their parent(s)/guardian(s) related to discrimination based on disability/handicap should be directed to:
The Administrator in Charge of Special Education
Bangor Township Schools
3359 E. Midland Road
Bay City, MI 48706
989-684-8121
Inquiries or complaints made by students (grades Pre-K through 12) and/or their parent(s)/guardian(s) related to discrimination based on sex, race, color, national origin, religion, height, weight, age, or marital status should be directed to:
The Superintendent of Schools
Bangor Township Schools
3359 E. Midland Road
Bay City, MI 48706
989-684-8121
In the event a complaint is against the Superintendent of Schools, the complaint should be directed to:
The Vice-President of the Board of Education
Bangor Township Schools
3359 E. Midland Road
Bay City, MI 48706
989-684-8121
All other inquiries related to discrimination should be directed to:
Superintendent of Schools
Bangor Township Schools
3359 E. Midland Road
Bay City, MI 48706
989-684-8121
The Civil Rights Coordinators, as specified herein, are designated to receive and resolve complaints from any person who believes that he/she may have been discriminated against in violation of this policy. Any person who believes he/she has been discriminated against in violation of this policy should file a written complaint with the Civil Rights Coordinator within ten (10) calendar days of the alleged violation. The Civil Rights Coordinator will take, then, the following action: First, cause an investigation of the complaint to be commenced. Second, arrange for a meeting to occur with the complainant, which may include school District staff who are knowledgeable of the facts and circumstances of the particular complaint or who have particular expertise that will assist in resolving the complaint.
Third, complete the investigation of the complaint and provide, in writing, a reply to the complainant. If the Civil Rights Coordinator determines that a violation has occurred, he/she shall propose a fair resolution of the complaint and deliver the determination to the complainant and the Superintendent. In the event the complaint is against the Superintendent, a copy of the determination shall be delivered to the President of the Board of Education. The complainant may appeal the Civil Rights Coordinator’s determination to the Superintendent, or, in the case of a complaint against the Superintendent, to the President of the Board, by so notifying the Superintendent or Board President in writing within the (10) calendar days of the Civil Rights Coordinator’s determination. The Superintendent or Board President may conduct additional investigation of the facts and circumstances surrounding the complaint.
The Board Vice-President or President may elect to secure the services of an outside party to investigate the facts and circumstances surrounding any complaint against the Superintendent.
The Superintendent, or Board President in the case of a complaint against the Superintendent, shall affirm or reverse the Civil Rights Coordinator’s decision and, if warranted, implement the Civil Rights Coordinator’s proposed resolution or a modification thereof. The Superintendent or Board President's decision shall be final.
Upon completion of, or at any point in, the grievance process, complainants have the right to file a complaint with the Office for Civil Rights, US Department of Education, Washington, D.C. 20201. The complainant should first be directed to the following address:
Office for Civil Rights
600 Superior Avenue, Suite 750
Cleveland, OH 44114
(216) 522-4970 phone
(216) 522-2573 fax
Approved: June 26, 2006
LEGAL REF: Included in Text
2550 Handbooks and Other Publications Top
In order that pertinent Board policies and administrative rules/regulations or procedures are known by all staff members and students, District administrators and Principals are granted authority to develop and issue staff and student handbooks.
The Superintendent shall review all handbooks prior to publication to ensure that the contents conform completely to Board policy and current law.
Approved: June 26, 2006
The administrative and supervisory staff of the District shall encourage the use of professional consultants and other resource persons when such consultative services will be helpful in the improvement of the educational program in the District. All compensated consultants shall be approved by the Board prior to the invitation and arrangement for visitation by such person or persons to the District except when such compensation is within the amount specifically budgeted.
Consultants shall exercise no administrative authority over the work of employees, but shall act only as advisors in those fields in which they are qualified to offer assistance and for which they are employed.
All consultants shall be hired based on a written contract.
Approved: June 26, 2006
2590 Professional Development Opportunities-Administrators (Cf. 2170, 5190, 5330)
Administrators of the District shall make every effort to stay abreast of the latest developments in their respective fields. The Board may require or otherwise encourage administrators to attend summer sessions, conferences, workshops, or other activities, which will directly benefit the District's schools. Expenses of registration fees, Board and room, travel and other incidental expenses will be paid by the District to attend state, national and local meetings approved by the Superintendent in accordance with money budgeted for this purpose, to attend periodic in-service workshops sponsored by the District, to improve skills in personnel management, supervision and improvement of instruction, public relations and other aspects of school management.
Approved: June 26, 2006
LEGAL REF: MCL 380.1525
The administrative staff shall carry out and enforce all policies duly adopted by the Board and all regulations of state authorities.
Failure of any administrative employee to implement the policies of the Board may result in suspension, demotion, probation, or other action in accordance with procedures set forth in these policies and rules.
Approved: June 26, 2006
2750 Administrative Rules (Cf. 1570) Top
The Superintendent has the responsibility for developing required rules/regulations and procedures to carry out Board policies and to operate the District's schools. These rules/regulations and procedures shall constitute the administrative regulations governing the schools. The Superintendent shall inform the Board of new administrative rules or substantive changes in existing administrative rules.
There may be cases where the Superintendent requests that the Board officially approve/adopt administrative rules. In those instances where administrative rules have been approved/adopted by the Board, the rules shall be subject to a planned review by the Board and the District's administrative staff.
Should the Board feel that any administrative rule is unlawful, or does not reflect the policy intent of the Board, the Board may modify or reject the rule as the situation warrants.
Staff Involvement
In the development of rules/regulations, procedures and arrangements for the operation of the District, the Superintendent shall include at the planning stage representatives of those employees who will be affected by such provisions.
The Superintendent shall develop procedures utilizing certified and non-certified employees for the ready exchange of ideas regarding the operation of the District. He/She shall carefully consider the advice given by employees especially that given by groups designated to represent large segments of the staff, and shall inform the Board of such counsel in presenting reports of administrative action and in presenting recommendations for Board action. (See also 5140)
Community Involvement
The Superintendent may involve District community members on committees or study groups whenever necessary and when participation of community members may materially aid in the solution of District problems or enhance the submission of recommendations of proposed Board action or District policy formulation.
Student Involvement
The Superintendent is encouraged to include students in the formulation of administrative rules affecting students.
Rules Implementation
All suggestions for administrative rules/regulations or procedures that originate from the administrative staff must be approved by the Superintendent before put into practice or modified. All administrative rules/regulations or procedures recommended by the Superintendent shall be reviewed but need not be approved by the administrative staff before implementation.
Rules Dissemination
Copies of administrative rules/regulations or procedures shall be given to those employees who play a role in enforcing the rules or who will be affected by the rule changes.
Administration in Policy Absence
In cases of an emergency in which action must be taken within the District, where the Board has provided no guides for administrative action, the Superintendent shall have the power to act, but his/her decisions shall be subject to review by the Board at the next Board meeting. It shall be the duty of the Superintendent to inform the Board promptly of such action and of any need for policy.
Approved: June 26, 2006
LEGAL REF: MCL 380.11a
2760 Indemnification - Board Members and Others
The District may agree to indemnify, save harmless and defend a current or prior Board member, Superintendent or other administrator from claims, actions, suits (civil or criminal) and judgments caused by his/her action if the action was: